The City of Redmond reserves the right to deny admission to entries that do not comply with the guidelines below.
- June 1: Application deadline (Completed application includes: application, entry description, and signed hold harmless agreement)
- June 8: Entry Notification
- June 15: Entry Fee (if applicable) and proof of insurance (required)
- June 29: All accepted entries will receive detailed check-in and parade information
- Saturday, July 8: Parade Day! (Check-in by 9:30am; Parade begins immediately after kids parade)
- Community/Non-Commercial: No Entry Fee (Includes members of schools, religious and fraternal organizations, service clubs, unions, non-profit organizations, or city personnel.)
- Commercial: $300 Entry Fee (Includes firms or organizations in the business of supplying goods or services.)
The following rules and regulations apply to all grand parade applicants:
- Due to event schedule timing and staging constraints, there are a limited number of entries (approximately 70 based on
an average size of each entry) that will be allowed in the various categories of units. Categories are: Entertainment (Bands,
Equestrian, Music, etc.) 25%, Commercial Businesses 22%, Community Groups and Non-Profits 20%, City of Redmond
Representatives 20%, Schools 6%, Political 5%, Religious 2%. The Parade Coordinator will make entry decisions generally based
on a first-come, first-serve basis, though priority may be given to entries that best represent the theme and purpose of the
parade. Nothing in these Rules is intended to restrict speech or the right to lawfully distribute promotional items or literature
in areas that are not part of the designated parade route while attending the festival at large.
- Applications are accepted and approved on a first come, first served basis, with equal consideration given to special invitations
made by the Parade Coordinator. Approved entries will receive written notice.
- Children are allowed to walk in the parade but must maintain pace throughout the route.
- Your placement in the parade and check-in time will be forwarded to you in a separate letter.
- For safety of the parade spectators and participants, no materials may be thrown along the parade route. Candy, gifts,
merchandise, literature or other material along the parade route is strictly limited to distribution by entry walkers at the edge
of the sidewalk and street along the parade route. Throwing is prohibited by insurance and because it encourages spectators to
leave their seats and enter into the path of motorized vehicles, floats, and horses.
- ONLY forward movement maneuvers are permitted by marching units. A spacing of fifty (50) feet between each unit will be
enforced. All units are required to close the gap between participants at all times.
- Parade participants and entry walkers may not mingle with or accost parade route spectators during the parade.
- Floats and other units are not allowed if using any kind of discriminatory graphics, photos, text, actions, depictions, attire, etc.
based on the grounds of race, creed, color, national origin, sex, marital status, sexual orientation, age and sensory, mental or
physical handicap; or that are determined unlawful. Parade participants must ensure they conform to the State’s RCW49.60.030
Freedom from Discrimination law and that there is no posting, wearing of or use of items that violate anti-hate crime laws.
- City of Redmond elected officials currently in office, and other publicly elected officials will be allowed to participate, in addition
to floats and other units identified as political organizations, or candidates for political office.
- Alcoholic beverages and illegal drugs are strictly forbidden on any float, in any vehicle or on the person of any participant.
Participants consuming alcohol or taking illegal drugs prior to or during the parade or appearing intoxicated or impaired (for any
reason, including legal medication) will be removed.
- The Derby Days Festival reserves the right to withdraw any unit of which costume or performance does not meet parade rules
and regulations, or conform to the standards of reasonable public taste.
- Entries that do not appear on parade day without prior notification, or do not comply with the rules and regulations, will
jeopardize future invitations to the Grand Parade.
- Commercial entries, including any entry sponsored by or displaying commercial signage, will be charged $300 to enter the Grand
Parade. This fee is waived for Derby Days Festival Sponsors.
- ALL PARADE COORDINATOR DECISIONS REGARDING ENTRIES ARE FINAL.
Equestrian & Animal Entry Requirements
- No riders under twelve (12) years of age.
- No stallions.
- Only one rider per horse.
- Each rider (or group) must provide a clean-up unit. Entries
without a clean-up unit will not be allowed in the parade.
- Any riders or trainers showing inability to control their animal
will be deemed unsafe and will be removed from the parade.
- See Insurance Requirements below.
Indemnity and Waiver
The APPLICANT shall indemnify and hold the CITY OF REDMOND
and its agents, employees and/or officers, harmless from and shall
process and defend at its own expense any and all claims, demands,
suits, at law or equity, actions, penalties, loss, damages, or costs,
of whatsoever kind or nature, brought against the CITY OF
REDMOND arising out of, or in connection with, or incident to, the
execution of this Agreement and/or APPLICANT’S performance or
failure to perform any aspect of this Agreement; provided, however,
that if such claims are caused by, or result from, the concurrent
negligence of the CITY OF REDMOND, its agents, employees, and/
or officers, this indemnity provisions shall be valid and enforceable
only to the extent of the negligence of the APPLICANT; and
provided further, that nothing herein shall require the APPLICANT
to hold harmless or defend the CITY OF REDMOND, its agents,
employees, and/or officers for damages or loss caused by the CITY
OF REDMOND’S sole negligence. The APPLICANT expressly agrees
that the indemnification provided herein constitutes the contractor’s
waiver of immunity under Title 51 R.C.W., for the purposes of
this Agreement. This waiver has been mutually negotiated by the
parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
- All floats, business-owned or
commercial vehicles, and equestrian
entries must provide a Certificate
of Commercial General Liability
Insurance as proof of insurance
(required insurance: combined bodily injury and
property damage with limits of $1,000,000, on
an occurrence basis with participant coverage
as primary and non-contributory with the
parade activity listed on Certificate page as an
included activity). The City of Redmond
must be named as Additional
Insured, and appropriate Additional Insured
Endorsement must be attached or policy
pages provided showing the Additional Insured
Endorsement has been added to the policy.
- All individually-owned (and nonbusiness/
entries must provide a copy of
current, valid vehicle liability
insurance meeting Washington State
minimum liability limits.
- All insurance documentation must be received
by the Parade Coordinator no later than
June 29, 2016. Any entry not providing the
required insurance documentation by will not
be allowed to participate in the parade.